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  3. 4. Creating captions
  4. First steps and explanations

First steps and explanations

Now that the system has automatically created captions you are now able to edit them.

Through editing you can correct mistakes, adjust the timestamps as well as add ‘speakers’.

  • Automatic detection of spoken word can result in mistakes, either through mispronunciation, accents or otherwise. Checking for and editing mistakes is therefor an important step in creating captions.
  • Timestamps are also created automatically, timestamps govern when a caption appears. Sometimes due to background noise or music in a video a caption can appear too early or too late. Checking and adjusting caption timestamps will therefor perfect the timing of each caption.
  • By adding ‘speakers’ a conversation between two or more people will be more clear to the reader as it will add the name of who said what in front of a sentence which can be important for the forming of context.

To edit captions you can follow the following two steps to get to the menu:

  • When you’ve just finished the previous chapter click ‘Edit’.
  • If you’re returning to a video in order to edit the caption follow the following steps:
    • Click on the user-menu and select ‘My Media’.

    • Choose ‘Caption Requests’ From the actions menu (below the video). A new section will appear!

    • In the new section choose ‘Edit’.

After selecting ‘Edit’ a new window will be loaded (might take a while).

  • The screen (see image above) can be dissected into three columns (starting from the top bar):
    • The captions with a ‘filter’ above which allows you to show the caption texts with timestamps and/or speaker ID’s or to let you edit all captions at once or to clear all of them (we would recommend always turning on both timestamp as speaker ID filters).
    • The controls and edit options below ‘Customer Edit’ (with video length mentioned after the | ) with the video, video controls, edit options as well as the save and approve button.
    • The ‘Help’ menu with Hotkeys highlighted by default, Speakers (a list of available speakers and the options to add new and assign genders) and settings.

The middle column requires further explanation:

* The translation seen in the video in the screenshot above is made prior to uploading this video. Translation is not a feature available to our software! * 

  • Original video on top
  • ‘Caption time-tracker (see red arrow) which tracks the duration and timing of the caption and also shows the start and end time of the current caption when hovering over the bar.
  • By clicking in this bar you can also move within the timeline of this video-fragment.

  • Video controls below the caption ‘time-tracker”on the left hand side of the blue buttons (outer left and right buttons skip back or ahead in the time-tracker, left-middle button skips back to a previous caption, right-middle button is the play button).

  • ‘Flag timing error’ button (left button of the image below) which allows you to flag a caption as wrongly timed, great for use when collaborating on captions.
  • ‘Timing mode button’ (right button of the image below) which changes the interface to allow for easy caption timing (more on this later).

  • ‘Next Speaker’ button (left button of the image below), allows you to quickly skip to the next speaker.
  • ‘Assign Speaker’ button (middle button of the image below), allows you to assign a speaker to the caption.
  • ‘Speaker Change’ button (right button of the image below), clearing the previous speaker is required to change the speaker, ‘Effects’ is set as the default speaker.

  • ‘Start Time’ (see image below) shows when the caption starts displaying and allows you to manually enter a new start time.
  • The text editing field in the image below has two small icons on the left. The top icon allows you to edit the speaker for this caption. The bottom icon allows you to flag a timing issue. The text field itself allows you to edit the current caption.
  • ‘End Time’ (see image below) shows when the caption ends displaying and allows you to manually enter a new end time.

  • The ‘Save’ button allows you to save your current work, meaning you save your progress.
  • The Approve button actually submits your work to the system so that the new transcript can be added to the video.
  • The ‘Play Until End of Sentence’ and ‘Play Until End of Video’ buttons allow you to change your preference for what the play button for the video does. | NB: Our recommendation for this setting whilst changing captions would be to set it to ‘Play Until End of Sentence’.

Now that we’ve explained how the edit screen looks and what the various buttons do we can finally get to editing, please continue with the next subchapter.

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